2024 NOTICE of ANNUAL GENERAL MEETING
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Nominations for Board Positions are being accepted for the following positions:
· President (2-year term)
• Vice President (1 year remaining of 2-year term)
· Secretary (2-year term)
· Events Director (1-year term)
· Club Development Director (1-year term)
· Program Director (1-year term)
We also have many committee positions available.
NO Skating Experience Necessary – Just positivity and willingness to work as a team 😊
If you or someone you know are interested in one of these positions, please complete the attached nomination form below before June 18th, 2024
Also, up for renewal, as decided by the CBS Skating Club coaches via electronic vote:
· Coaches Representative
· Athletics Representative
If you have any questions about any of these positions, please email us at: cbsskatingclub@hotmail.ca
Voting at the AGM
The following individuals are eligible to vote, with the restriction that each person can only cast one ballot: · An Individual Member (non-skating member who has paid fees and is over 18 years of age) · An Active Member (skater over 18 years of age) · A Special Member (a parent of an active member under the age of 18) · Club Coaches. Amendments to the Constitution and By-laws The Board is not proposing any Amendments to the Constitution and By-laws. Please see below a list of descriptions for the Board of Director positions up for renewal.
President
The President shall act as Chair of all Board of Directors and general meetings. In his/her absence,
the Vice-president will fill this duty.
1. Shall preside at all meetings of the Club and the Board and shall only vote in the case of a tie.
2. Shall be eligible to sit as a member on all committees.
3. Shall chair the finance committee
4. Shall oversee club employees
5. Shall delegate responsibilities to the members of the Board.
6. Ensure that meetings are held in accordance with the Constitution.
7. Represent the Club in all public matters or appoint a designee to do so.
8. Shall be the Club’s representative for all matters concerning Skate Newfoundland and
Labrador and Skate Canada.
9. Shall represent the Club at meetings of the Avalon Region or appoint a designee to do so.
10. Shall have financial signing authority along with the treasurer and one (1) other member of
the Board of Directors.
11. Shall work with the Club's Technical Director to oversee the booking/cancellation and
maintenance of all ice time required by the Club. Along with the Technical Director hall
work with Arena Management and Town of CBS to ensure the ice time requirements of the
Club are met.
12. Shall ensure the proper organization and scheduling of registrations for all programs run by
the Club.
13. Shall oversee and support the Technical Director/Club Administrator in the communicating
all important information to all members and coaches necessary to perform their roles
within the Club.
14. Perform any other duties deemed necessary by the Board.
Secretary
The Secretary shall deal with all correspondence subject to the approval of the President or his/her delegate including: 1. Taking minutes at all meetings, as well as type them and distribute them to the Board via email within 2 weeks of the meeting. 2. Maintain a file of Board meeting minutes. 3. Shall oversee all correspondence for the Board or the Club and present the Board with all pertinent information received by the Club. 4. Pick up mail on a weekly basis and distribute as needed. 5. Send out notice of Board of Directors and general meetings of the Club. 6. Perform any other duties deemed necessary by the Board. Events Director
Will oversee the scheduling of Special Events and assist the organizers of such events, which include (but are not limited to) tests days, competitions and the Ice Show. Reporting to the events director is, but not limited to: 1. Ice Show Coordinator 2. Competition Coordinator The director will be expected to communicate with these individuals and bring any concerns, updates and issues that they may have to the monthly board meetings. Also they will be expected to check the Skate NL website on a regular basis looking for important information that may need to be passed on to parents. The Director will be required to give a report to the board at each monthly meeting. Club Development Director
Will oversee all initiatives related to Club Development. This includes, but is not limited to
Fundraising, and Public Relations. Must attend monthly board meetings and provide a report to the
board.
Reporting to the Club Development Director is, but not limited to:
1. Fundraising Coordinator
2. Fundraising Treasurer
3. Public Relations Coordinator
The Director will be expected to communicate with these individuals and bring any concerns,
updates and issues that they may have to the monthly board meetings. The Director will be
required to give a report to the board at each monthly meeting.
Program Director
Will oversee all initiatives related Club Programs and will ensure parents have been informed of all opportunities for their skaters. Will oversee the operations of all skating programs including: CanSkate, STARSkate and Synchro. Reporting to the program director is, but not limited to: 1. Skater Development Coordinator 2. Synchro Parent Program Coordinator 3. StarSkate/Competitive Parent Program Coordinator 4. CANSkate Parent Program Coordinator 5. Assessment Coordinator The Director will be expected to communicate with these individuals and bring any concerns, updates and issues that they may have related to the monthly board meetings. The Director will be required to give a report to the board at each monthly meeting. |
Additional Information
Link to the description on Volunteer Positions
Link to Register - Coming Soon